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Emergency radio links failing
Communication system goes dead in some areas

By STEVEN CHURCH
Staff reporter
08/15/99

After spending nearly $52 million over 10 years, Delaware officials are scrambling to repair widespread flaws in the state's new emergency communications system.

The $3,300 radios worn by police officers, firefighters and paramedics go dead in at least five areas of the state. The flaws sometimes make it impossible for police officers to call for backup or for paramedics to get advice from an emergency-room doctor.

During a July 4 fiasco in Rehoboth Beach, assistant chief Chuck Snyder had to write down a 911 call and have it hand-delivered to paramedics. He couldn't reach them on the state's new 800-megahertz system.

In Claymont and areas north of Wilmington, the system malfunctions so often, police officers have a phrase for it. The radios 'go digital,' they say, which means the speaker puts out a robot-like, quacking sound, instead of a human voice.

And in a separate problem, the radios routinely fail where firefighters and paramedics do much of their work: inside large buildings such as apartment and office complexes and shopping malls.

To the surprise of state legislators who approved money for the system, the network never was intended to work indoors.

'It shocks me. How do you have a radio system that only works outside and not inside?' said Lt. Gov. Ruth Ann Minner, who was on the committee that decided what kind of radio system the state should buy. 'It has to work in buildings; otherwise, a walkie-talkie system is all you're talking about.'

Gov. Tom Carper announced last week that radio-maker Motorola Inc. has agreed to try to fix the outdoor flaws through a plan that would eliminate coverage dead zones. By Labor Day, radios in Rehoboth Beach should crackle back to life when they are used outside, state officials say.

But that solution won't solve the problems indoors - in Rehoboth or anywhere else in the state.

That flaw, critics say, is the result of poor management. Getting the indoor system once envisioned by policy-makers would cost millions more.

And Motorola's Rehoboth repair won't work at all in heavily populated northern Delaware unless the state can add new 800-megahertz frequencies to a region already crowded with radio signals.

State officials say when the system is working right, it solves a decades-old problem. Before the change, firefighters and police officers from different agencies couldn't talk to one another directly during a big emergency. The new system was designed to fix that limitation by eliminating the need to send messages through a dispatcher.

Delaware was the second state in the country to try to build such a system statewide. And like in Florida, which was three years ahead of Delaware, costs have soared by tens of millions of dollars, and police and fire officials have complained about dead zones.

Delaware's project has cost the state $38 million more than officials estimated in 1993.

For years, one technician in the state Office of Information Services handled the details of the state's contract with Motorola, the system designer. State officials delayed hiring consultants, an unusual move for such a complicated effort.

As a result, critics say, Information Services agreed to a testing procedure far less stringent than one used in Baltimore, which has the indoor system Delaware legislators thought they were buying.

The state's system relies on only 10 towers to cover almost 2,000 square miles. In Baltimore, 10 towers cover 90 square miles.

'The way they handled this was just gross negligence, said Harry Warner, a past president of the Delaware Volunteer Fireman's Association.

So far, no agency has blamed a death or a serious injury on a radio failure. But there are plenty of other stories.

Dead air in Rehoboth Beach

Rehoboth Beach firefighters decided to try the system's most heralded feature last month during a sweltering Independence Day celebration.

Every Fourth of July, the streets of Rehoboth are blocked with traffic during the fireworks show, keeping fire trucks and ambulances from moving. The city calls in reinforcements from throughout the state and stations a crew on every other downtown street.

Before the 800-megahertz system, firefighters communicated by setting their low-band radios to the same frequency. But by July 4, the visiting crews had replaced their old radios with the new 800-megahertz models, ones that would allow far more users to be a part of the communications.

This year, more than 100 men and women from eight agencies expected to stay in contact with one another using the new Motorola portables hanging on their hips. With the visiting agencies all using the new 800-megahertz radios, Rehoboth officials decided to use the new system despite earlier tests showing it had problems.

That night, all of the high-tech equipment failed - again.

Rehoboth firefighters had to use their old 400-megahertz radios. They loaned a few spares to the outside crews, but there were too few old radios to go around.

At the resort's command post, Snyder, the assistant fire chief, couldn't reach everyone he needed. At one point, he used a hand-written note to send a paramedic crew out on a 911 call about someone who had been cut on the boardwalk.

About six square miles of the town is dead to Motorola's radio system, the victim of geography, said Ron Marvel, chairman of the Sussex County 800-Megahertz Committee.

Rehoboth's firefighters discovered this late last year, just before the new system was switched on in Sussex County. As they did July 4, the fire company occasionally experiments with the new radios, trying to make them work, Snyder said. But when they leave the station to answer a call, they use the old system.

The area has always had radio transmission problems because the town slopes toward the ocean and signals bounce out over the water. Because there is nothing at sea to reflect radio waves back into town, the signal is easy to lose.

Rehoboth fire officials solved that problem more than 10 years ago by building a 150-foot radio tower in town behind Fire Station No. 1. The new 800-megahertz tower is about 15 miles away, just west of Milton.

Earlier this month, a convoy of volunteer firefighters led state and Motorola officials around town demonstrating the system's outdoor flaws.

At one point, Marvel, the chairman of the Sussex County 800 Megahertz Committee, raised one of the new radios to his mouth to test the signal strength in Henlopen Acres.

'Testing one, two, three, four, five,' he said, speaking to a dispatch center 12 miles away in Georgetown. The dispatcher there responded, saying the signal was loud and clear.

But 3 feet away, the radio held by another volunteer firefighter remained silent, unable to pick up the transmission.

State and Motorola officials are confident they can erase Rehoboth Beach's dead zone and a similar problem in Kent County around Hartly.

The problem could be more complex in New Castle County. Despite having five of the 10 towers erected statewide, emergency crews in the county have had chronic problems.

New Castle County police officer Gus Zeissig was in Claymont June 26 when his radio failed.

Zeissig knew he was going to need help as he drove up to a fight outside the Stoneybrook Apartments that evening.

The area is on the edge of Claymont, where a 1993 Motorola computer model had predicted good radio coverage. At 5:10 p.m., as the temperature approached 90, the model turned out to be wrong.

Zeissig watched a crowd of 20 to 30 people gather around as a man and a woman argued heatedly in a car in front of him. He felt nervous about being surrounded, so he called for backup. But all the dispatchers a few miles away on U.S. 13 heard was an electronic gurgle.

Zeissig could hear them asking him what was happening at the scene, but it was obvious they could not understand his calls for help.

The incident ended harmlessly, with the man arrested on an outstanding warrant. But for several minutes, Zeissig said, he worried that the crowd might turn against him, or that the pair he needed to separate would attack him. Because of the radio failure, he said, he believed he was on his own.

'The calls don't stop because the system doesn't work, Snyder said. 'We just want them to fix it and we don't care who fixes it.

A confusing start

The man charged with fixing the system is also the man who oversaw the project - alone - for many years.

Richard R. Reynolds, a 55-year-old former Air Force radio technician, had been with the Office of Information Services for three years when he got the job of building a statewide radio system in 1989.

Until 1995, he was the only person assigned full time to oversee the project, one of the most expensive, most complicated contracts Information Services has ever handled.

'I was a one-man office,' he said.

That worried Bob Pedersen, manager of the Communications Division of the Department of Public Safety. Soon after he joined the division in 1994, he recommended that Information Systems add people to the project, he said.

'This is a pretty complex, large project,' Pedersen said.

Eventually another person was hired to work with Reynolds.

Information Systems director Jack Nold said his agency, which had sole responsibility for monitoring work with Motorola, did everything it could to make the project succeed.

'I don't think that there's anything that we would have done differently,' he said.

Nold's division never hired anyone to study what type of system the state needed, an unusual decision for such an ambitious project. Normally a public agency hires a consultant to decide what kind of network it needs, Motorola spokeswoman Pat Sturmon said.

Information Services also didn't hire a consultant to write the documents companies needed to submit bids for building the system. Instead, a committee of public communications experts wrote the requirements in 1991.

Those technical specifications were so flawed, state officials withdrew the documents and started over, Reynolds said. In the second round, officials were so confused by the different responses they abandoned that effort as well, he said.

For the third try, the state hired a California company to review the committee's work.

Motorola was the only company to respond. By the time Motorola got the contract, state legislators were no longer involved in the project, said Rep. Roger Roy, R-Limestone Hills. They had approved a general outline for a system they thought would work indoors, Roy said. Minner, who was in the Senate at the time, and Rep. Bruce Ennis, D-Smyrna, agreed. The three were on a state committee that decided what kind of system Delaware would buy. The committee then broke up and left the details to Information Systems.

Not hiring consultants early in the process put state officials at the mercy of Motorola, Warner said.

'That was a gross error,' he said.

Elsewhere

Delaware's problems today mirror what happened in Florida when that state became the first to attempt a statewide, digital radio system and hired Motorola in 1990.

State officials initially expected the system to cost $160 million, said John DiSalvo, head of wireless communications for Florida. But after the network was turned on in different parts of the state, and complaints about dead spots surfaced, the cost went up.

Florida taxpayers will have spent $350 million on the system by the time it is completed in 2003, DiSalvo said.

State legislators expected Delaware's project to cost up to $18 million, Minner said.

So far, the system has cost $51.7 million. Most of that increase came as legislators agreed to buy the new radios required for the system along with the towers and other equipment, Reynolds said. Police or fire agencies initially were expected to buy the radios themselves, but state officials later decided that would be too big a burden for them.

Earlier this year, Information Systems asked Carper and the General Assembly for $8 million more to fix and expand the system. The request was cut from the budget by the administration.

Although Motorola and state officials say the system is not as bad as firefighters and police officers say it is, they disagree on why there are problems.

Motorola says it fulfilled its 1993 contract and points to a test that the company says it passed.

State officials say the test was flawed.

The test set up grids in every county made up of quarter-mile squares. A square passed if a special radio picked up a signal on any 40-foot section of street in the grid and if a voice could be heard.

Under the contract, if 95 percent of the grids passed, Motorola fulfilled its obligations.

'Testing showed 97 [percent] to 98 percent coverage, said Steve Eckels, sales team manager for Motorola's mid-Atlantic division.

Information Services chief Nold said the testing probably does show a 98 percent success rate, but that doesn't mean the system works the way it should.

A single, short measurement is not enough to determine whether an entire grid can receive the signal, Reynolds said.

Last year, Baltimore put in the same Motorola system, but hired an outside consultant to help officials design a thorough test, said Assistant Chief Raymond Lehr, who oversaw the installation of that city's network.

The city required more grids per square mile to be tested. The city also decided where in each grid the test would be conducted, Lehr said.

'The testing was key to making it work,' he said.

Delay may be fatal someday

Delaware did not hire a consultant. Instead, it accepted Motorola's testing criteria, which the company calls an industry standard.

State officials and Motorola executives say Baltimore's system was designed with high-rise buildings in mind, so the testing requirements were different.

Critics say state officials didn't buy enough towers for the new system. That's why there are problems on routine calls every day for officers, firefighters and paramedics, Warner said.

Motorola and state officials say Baltimore ordered a system that had to reach deep inside high-rise office buildings, so naturally, they needed more towers per square mile.

Public safety officials worry that someday a failed transmission could have disastrous consequences. A radio-caused delay could easily turn fatal, veteran New Castle County paramedic Lou Rombach said.

Paramedics use their radios to call emergency-room doctors for advice and to warn hospital staff that a patient is on the way and will need special treatment. Advance warning or quick advice from a doctor could mean the difference between life and death for a heart-attack victim, Rombach said.

'This is a safety issue for the union, said Ken Dunn, president of the county union that represents the paramedics. 'When I need help, I need it right away. If I need to talk to a doctor, I need to talk to them immediately.'

State and Motorola officials finished a detailed round of new tests earlier this month looking for solutions to the outdoor dead zones. Motorola, after months of prodding by Carper, last week agreed to install new equipment the company says will fill the reception holes.

If those solutions don't work, Reynolds said, the state would push Motorola to expand the network of radio towers, which cost about $1 million each. That kind of fix, however, wasn't mentioned in Motorola's recent agreement with the state.

Copyright ® 1999, The News Journal


Contents © 2008 by David Schoenberger